OCIO Issues Policy on Data Center Assignments and Consolidation

State Technology Update November 9, 2010

The Office of the State Chief Information Officer (OCIO) has published Information Technology Policy Letter (ITPL) 10-14 to close non-tier III-equivalent data centers and server rooms thereby reducing greenhouse gas emissions, and to minimize overlap, redundancy and cost in state operations by promoting the efficient and effective use of information technology (IT).

Chapter 404, Statutes of 2010 (AB 2408) specifies that mission critical and public facing applications transition to Tier III data centers designated by the OCIO, and that all other existing server rooms are to be closed by June 2013. In addition, Chapter 404 has specified data center square footage reductions of 25 percent by July 2010 and 50 percent by July 2011.

Specifically, the ITPL announces:

  • Changes to state policy regarding consolidation of Executive Branch IT computing facilities and Data Center assignments.
  • Associated planning and reporting requirements, including new content and updates to existing content of the State Administrative Manual (SAM) and the Statewide Information Management Manual (SIMM).

State staff with questions regarding data center assignments and consolidation should contact Carol Kelly, Project Director, Consolidation, Office of the State Chief Information Officer at carol.kelly@state.ca.gov.

When the OCIO was established in January 2008, it was the intent of the Legislature and Governor to create an agency that, among other things, establishes policies and standards to ensure that state information technology systems run effectively. Through changes to the State Administrative Manual and the Statewide Information Management Manual, the OCIO creates statewide policy for the Executive Branch to ensure coordination as the agency works to oversee IT activities with a common direction and vision.

For more information or to read the entire policy letter, please visit the OCIO website at http://www.cio.ca.gov/Government/IT_Policy/TL.html.

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Contact: Bill Maile (916) 549-2845.