California Issues Policy to Reduce Energy Use for State Computers, Office Equipment

State Technology Update July 21, 2010

The Office of the State Chief Information Officer (OCIO) today issued Information Technology Policy Letter (ITPL) 10-09 which requires executive branch agencies to implement power management strategies for desktop and laptop computers, printers, monitors and other office equipment. The policy is consistent with Governor Schwarzenegger's executive order to consolidate and rationalize the state's information technology (IT) program to reduce costs, increase efficiency and enhance energy efficiency.

Building upon his commitment to increase government efficiency through improvements to California’s information technology systems, the Governor signed Executive Order S-03-10 in February 2010.  The executive order serves as a road map for the transformation of the state’s technology program with specific goals to standardizes IT governance, increase transparency in spending, achieve cost savings and reduce energy usage by 30% from IT operations by 2012, among other improvements. 

Agencies and departments are required to implement power management practices on office equipment during hours of normal operation, devices which are not in use for 30 minutes will automatically go into an energy-saving mode. Devices will be shutdown at the end of the normal business day.

Consistent with the compliance reporting requirements included in EO S-03-10, executive agency departments and agencies are required to include the energy reduction information with their Infrastructure Consolidation Program Scorecard data which will  be posted on the OCIO Website.

Specifically, ITPL 10-09:

  • Establishes a policy for California state government which requires power management and shutdown of desktop and laptop computing devices, thin client devices, printers, copiers, scanners, and monitors,
  • Establishes a requirement of compliance reporting by departments; and
  • Defines exemptions to the policy.

When the OCIO was established in January 2008, it was the intent of the Legislature and Governor to create an agency that, among other things, establishes policies and standards to ensure that state information technology systems run effectively. Through changes to the State Administrative Manual and the Statewide Information Management Manual, the OCIO creates statewide policy for the executive branch to ensure coordination as the agency works to oversee IT activities with a common direction and vision.

Contact Bill Maile: 916-549-2845